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CRM for halls, gardens, studios and private dining

The date held, the terms signed, the deposit paid.

Nod CRM turns "is the hall free on the 12th?" into a quote with your cancellation and damage terms, signed from the client's phone, and a deposit paid by UPI QR for the exact amount. The balance reminder goes out before the event. No client account, no PDF.

Get startedSee the flow
KavyaEngagement dinner · on WhatsApp

Hi! Is the hall free on Sat 12 Dec? Engagement dinner, about 120 guests. Can we come and see it this week?

Thanks for coming by. Here's the quote for the date, with our terms. ₹50,000 holds it.

Proposal P-0118Hall hire, Sat 12 Dec · Kavya Menon₹1,85,260Open and sign
Sample deal

How a booking gets made

Inquiry to balance paid, in one thread.

  1. 01

    The inquiry lands.

    "Is the hall free on the 12th? Can we come and see it?" arrives on WhatsApp or by email. It is a lead in Nod the moment it arrives, and the team answers from one shared inbox. You fix the visit in the same thread.

  2. 02

    The quote goes out after the visit.

    Hall hire, catering per plate, decor and sound live in the catalog. Pick them, set the guest count and the date, and send the proposal as a link. CGST and SGST at 9% each for a client in your state; IGST at 18% for one from another.

  3. 03

    Your terms travel with it.

    Cancellation, damage, timings and the music cut-off are in the proposal the client signs. They verify with a one-time code sent to their email and e-sign; the audit trail records who signed and when.

  4. 04

    The deposit holds the date.

    The client scans your UPI QR for the exact deposit at the deal's deposit step, then taps I've paid and adds the UPI reference. You confirm, and the deposit shows paid.

  5. 05

    The balance, before the event.

    Reminders go out before the balance is due, on the due date and when it's overdue, by WhatsApp or email. The client pays by UPI or bank transfer and taps I've paid; you confirm.

  6. 06

    The GST invoice is already written.

    Numbered, dated, with your GSTIN and the client's, and CGST and SGST or IGST as their own lines. The event itself can open a project for the setup tasks, on every plan.

The sample deal, as a venue sees it

One hall hire, start to paid.

Proposal P-0118 · from your catalog Hall hire, Sat 12 Dec, 6 pm to 11 pm₹65,000 Veg buffet, 120 guests × ₹600₹72,000 Decor, stage and entrance₹15,000 Sound and lighting₹5,000 Subtotal₹1,57,000 CGST 9%₹14,130 SGST 9%₹14,130 Total₹1,85,260 GSTIN on file · intra-state supply

Catalog and GST

Per hall, per plate, per tax line.

Hall hire, catering and decor are saved items with their rates. The GST lines follow the client: CGST and SGST in your state, IGST from another.

  • ₹50,000 deposit holds the date
  • Cancelled within 30 days of the event: deposit kept
  • Damage to fixtures billed at cost
  • Music off at 10:30 pm, hall clear by 11 pm

Terms in the proposal

Part of what they sign.

Your cancellation and damage terms are part of what the client signs, verified by a one-time code sent to their email. The audit trail records who signed and when.

Deposit to hold Sat 12 Dec UPI
UPI QRBank transfer
Scan to pay ₹50,000 exactly
UPI ref
··· 4417
I've paid ₹50,000

Deposit by UPI

₹50,000 holds the date.

The client scans your UPI QR for the exact amount at the deal's deposit step and taps I've paid with the reference. You confirm, and the deposit shows paid on the deal.

Before the event

The balance reminder goes out on its own.

₹1,35,260 is left after the deposit. Reminders go before it's due, on the due date and when it's overdue, by WhatsApp or email. When the client pays and taps I've paid, you confirm, and invoice INV-0118 shows paid.

  • Deposit ₹50,000 · UPI · confirmed2 Nov
  • Reminder · balance due in 7 days · WhatsApp28 Nov
  • Reminder · balance due today · WhatsApp5 Dec
  • Balance ₹1,35,260 · UPI · confirmed5 Dec

What Nod leaves to other tools

No availability calendar.

Nod does not show which dates are free or take bookings; a booking scheduler is planned after payments. No floor plans or seating charts. A deposit is taken today; schedules with several instalments are still being built. Invoices are created in Nod and are not emailed yet.

The usual stack, and this one

A register and four apps versus one record.

For every bookingThe usual stackNod CRM
The quoteA spreadsheet turned into a PDF and sent on WhatsAppHall, plates and decor from your catalog, sent as a link in the thread
The termsA printed booking form, signed at the front deskIn the proposal; one e-signature, verified by code
The depositA payment screenshot in the chat, checked against the bank appYour UPI QR for the exact amount; the client taps I've paid with the reference, you confirm
The balanceA phone call the week beforeReminders before due, on the day, and overdue, by WhatsApp or email
The GST invoiceTyped again in accounting softwareCreated from the deal, with both GSTINs and CGST and SGST or IGST
Dates and floor plansYour register or calendar, and your layout drawingsStill your register or calendar, and your layout drawings

Questions from venues

Before you switch.

Can I take a deposit to hold the date?

Yes. Set a deposit on the deal and the client pays it at the deal's deposit step, by scanning your UPI QR for the exact amount or by bank transfer, then taps I've paid and adds the reference. You confirm. Nothing is marked paid until you do, and Nod never holds the money.

Can my cancellation and damage terms be part of the booking?

Yes. Your terms travel with the proposal: cancellation, damage, timings, whatever you set. The client signs the proposal with the terms in it, verified by a one-time code sent to their email, and the audit trail records who signed and when.

Does Nod work out GST on a booking?

Yes. GSTIN for both parties, CGST and SGST for a client in your state, IGST for a client from another state, each as its own line on the invoice.

Can the balance be split into instalments?

Not yet. A deposit is taken at the deal's deposit step today, and reminders go out before the balance is due. Milestone schedules, each with its own due date and reminders, are still being built.

Does Nod show which dates are free?

Not yet. Nod has no availability calendar and no booking pages; a booking scheduler is planned after payments. Keep your calendar for dates and holds.

Does the client need an account?

No. They open the link, verify with a one-time code sent to their email, sign and pay. The client portal works the same way and shows their deals and invoices.